All the scenariosFinance and administrationReceipts to the verified expense claimSimple
The trip's envelope: twelve pages, ten receipts
The situation
Monday morning, before the payroll cut-off: Luca Bertolini, a technician at an electrical contractor in Bologna, hands in the envelope of receipts from the Stuttgart trip (3–5 June, by plane with a colleague, for a commissioning) and the office runs it through the scanner in one go. Twelve pages in two languages: breakfast and a coffee at the airport bar, the taxi to the airport on a handwritten receipt, the first day's lunch photographed twice, material bought at the trade counter and one breaker taken back the next day, the hotel, the dinners. Three cash payments in Italy: since 2025 that refund goes on the payslip as income.
The documents
The same files the agent was handed. Open them before you read the rest: the names, addresses and VAT numbers are invented, the structure is not.
What the agent does
The same four phases as every run, in order. In the console you watch them go by one at a time, with the credits beside them.
- 01DiagnoseReads the input and decides what the job actually is.
- 02AssemblePicks tools, data sources and the model you chose.
- 03ActDoes the work. Anything that leaves the building waits for approval.
- 04AssessChecks its output against your rules before settling credits.
The tools it used
Read off the recording of the run, not off a feature list.
- Computes the expense claim
- Save the result
The result
Da rimborsare 539,82 € · 10 scontrini (non 12: pag. 4 è pag. 2, pag. 7 è il reso di pag. 5) · 564,80 € · 39,30 € in contanti in Italia: rimborso tassato
Taxed on the payslip: why
- Taxed p. 1 · ffetteria dell'Aerostazione di Righi & Monti s.n. · €10.70 — Pagato in contanti in Italia (vitto): dal 2025 il rimborso è reddito del dipendente e l'azienda non lo deduce
- Taxed p. 3 · Autonoleggio Marchi Giuseppe · €24.00 — Pagato in contanti in Italia (taxi): dal 2025 il rimborso è reddito del dipendente e l'azienda non lo deduce
- Taxed p. 12 · ffetteria dell'Aerostazione di Righi & Monti S.n. · €4.60 — Pagato in contanti in Italia (vitto): dal 2025 il rimborso è reddito del dipendente e l'azienda non lo deduce
Cuts and items to clarify
- Cut p. 5 · Werkmarkt Vaihingen GmbH & Co. KG · −€24.98 — 24,98 € restituiti con un reso — Reso: la somma restituita non è un costo
- Cut p. 9 · Wirtshaus am Neckartor GmbH · −€4.20 — La mancia di 4,20 € non è sullo scontrino: senza documento non si rimborsa — Senza giustificativo la spesa non si rimborsa
Register
| Receipt | Payment | Amount | Outcome |
|---|---|---|---|
| ffetteria dell'Aerostazione di Righi & Monti s.n.p. 1 · Jun 3, 2026 · BOLOGNA · meals | Cash | €10.70 | Accepted Taxed |
| Bistro Pfaffenwald GmbHpp. 2, 4 · Jun 3, 2026 · Stuttgart · meals | Card | €24.60 | Accepted |
| Autonoleggio Marchi Giuseppep. 3 · Jun 3, 2026 · Bologna · taxi | Cash | €24.00 | Accepted Taxed |
| Werkmarkt Vaihingen GmbH & Co. KGp. 5 · Jun 4, 2026 · Stuttgart · material | Card | €70.40 | Cut€45.42 reimbursed |
| Hotel Schwabentor Betriebs GmbHp. 6 · Jun 5, 2026 · Stuttgart · lodging | Card | €298.00 | Accepted |
| TAXI KAYAp. 8 · Jun 3, 2026 · Stuttgart · taxi | Card | €38.40 | Accepted |
| Wirtshaus am Neckartor GmbHp. 9 · Jun 4, 2026 · Stuttgart · meals | Card | €55.80 | Accepted |
| Baeckerei Koenig & Sohn GmbHp. 10 · Jun 4, 2026 · Stuttgart · meals | Cash | €8.50 | Accepted |
| Ristorante Pizzeria Da Nino GmbHp. 11 · Jun 5, 2026 · Stuttgart · meals | Card | €29.80 | Accepted |
| ffetteria dell'Aerostazione di Righi & Monti S.n.p. 12 · Jun 5, 2026 · BOLOGNA · meals | Cash | €4.60 | Accepted Taxed |
Not counted
- pp. 2, 4 · Bistro Pfaffenwald GmbH · €24.60 — The same receipt read twice: counted once
- p. 7 · Refund · Werkmarkt Vaihingen GmbH & Co. KG · -€24.98 — Reso di pag. 5 (0118-2041): 24,98 € restituiti, tolti da quella spesa
Files
- Register for the accounting system
- nota-spese-luca-bertolini-2026-06-03_2026-06-05-registro.csv
- Lines for the payslip
- nota-spese-luca-bertolini-2026-06-03_2026-06-05-busta-paga.csv
real time 1 min 18 s13 creditsOpen the report (PDF)
Minute by minute
- 0 sAct2 credits
- 16 sToolComputes the expense claim0 credits
- 16 sAssess11 credits
- 1 min 15 sAssess0 credits
- 1 min 18 sToolComputes the expense claim0 credits
- 1 min 18 sToolSave the result0 credits
What to look for
First, what to reimburse: €539.82, of which €39.30 taxed on the payslip — breakfast and a coffee at the airport bar and the Bologna taxi, paid in cash in Italy. Then the register: 10 receipts, not 12, because page 4 is page 2 photographed again and page 7 is the refund of one of page 5's two breakers (€24.98 taken off that expense). The Stuttgart bakery was paid in cash but abroad: tax-free. The tip written in pen on the dinner bill is not on the receipt and is not refunded. And the two CSVs: the register for the accounting system and the lines for the payslip.