Finance and administration
AI agents for the administration office and the accountant
A small business's administration and the accountant who follows it work on the same files: XML invoices, bank statements, open items, the PEC inbox. The agents below read and recommend; none of them moves money.
The work of every week
Supplier invoices — PDF, photo, FatturaPA and XRechnung — read field by field and checked against their totals. The bank statement reconciled with the invoices, the movements categorised. Receipts and expense claims verified line by line, the grant report with the CUP and every proof of payment checked, the month's summary and the cash flow in a report. Read and propose only: the agent never moves money.
The agents
8 agents, each with its own page: what it does, the rules it applies, an example from the catalogue.
- F1Supplier invoice checkAn invoice has arrived — the SdI XML, a foreign supplier's PDF, a paper one. Before you register or pay it, it tells you whether the figures add up, what is odd and what you must do: withholding, VAT to integrate, stamp duty.
- F2Bank reconciliation and open itemsTells who has really paid and what is really open, from the bank export and the management software's open items.
- F3Overdue receivables and remindersTells who is really late, with what the bank shows paid taken out, and drafts the right letter for each client with the late-payment interest to the day.
- F4Monthly report and cash forecastThe month on one page — turnover, collections, overdue, cash, the VAT of the 16th — and the week the account goes below zero, from the files the firm already has.
- F5Grant reporting for bandi and PNRREvery cost of the funded project judged against your bando before the controller does: the CUP on the invoice and in the transfer, the proof of payment, the period, the timesheets.
- F6Receipts to the verified expense claimFrom a trip's or a month's envelope of receipts to the verified expense claim: duplicates counted once, cash in Italy taxed as the 2025 rule requires, caps and ACI mileage applied.
- F7PEC triageThe PEC mailbox sorted on Monday morning: every message by sender and kind, with its deadline computed by code from the certified date and the rule — avviso bonario, cartella, INPS, court acts, SdI rejections — the amount to pay and who must act.
- F8Anti-money-laundering due diligenceThe customer due diligence a professional owes under D.Lgs. 231/2007, prepared from the papers on the desk: every codice fiscale and partita IVA checked by code, the identity document's expiry on the day of the verification, the beneficial owners computed from the chain of holdings, the ten risk factors and the level the CNDCEC's Regole Tecniche suggest, the measures — enhanced for a high-risk country — and cash over the threshold. A suggestion: the professional decides; no PEP or sanctions list is consulted.
Recorded examples
Cases from the demo catalogue, run on real models.
- F1 · Supplier invoice check
The invoice with one IBAN too many
Invoice read: check it before paying.
real time 1 min 1 s17 credits
- F2 · Bank reconciliation and open items
The quarter: bank statement and receivables ledger
94 movimenti, 61 fatture: 44 incassate (11 in 4 bonifici cumulativi, 20 in 2 distinte RiBa), 4 parziali, 5 davvero scoperte (18.400,00 €, di cui 1 insoluta), 8 non ancora scadute, 7 movimenti senza documento
real time 3 min 8 s13 credits
- F3 · Overdue receivables and reminders
Friday: twelve clients late, three have already paid
12 clienti, 61.400,00 €: 3 già pagati (non sollecitare), 6 promemoria cortesi, 2 messe in mora (interessi 1.213,25 €), 1 al legale
real time 43 s13 credits
- F4 · Monthly report and cash forecast
March on one page
Marzo 2026: fatturato 148.200 € (+12 % su feb, −4 % su mar 2025) · incassato 131.400 · scaduto 61.400 di cui 18.200 > 90 gg · cassa 42.300 · IVA il 16: ≈ 6.640 €
real time 48 s7 credits
- F5 · Grant reporting for bandi and PNRR
The progress-report folder, before sending it
Su 30 documenti: 14.628,75 € ammissibili, 4.280 € in attesa di tre prove precise, 194,55 € non ammissibili, 2 fatture senza CUP in causale: correggile prima di inviare
real time 4 min 25 s47 credits
- F6 · Receipts to the verified expense claim
The trip's envelope: twelve pages, ten receipts
Da rimborsare 539,82 € · 10 scontrini (non 12: pag. 4 è pag. 2, pag. 7 è il reso di pag. 5) · 564,80 € · 39,30 € in contanti in Italia: rimborso tassato
real time 1 min 18 s13 credits
- F7 · PEC triage
A week of Acme Impianti's PEC: eight messages, three things to do by Friday — the SdI rejection today, the formal demand tomorrow, the invoice on Wednesday
8 PEC lette · 3 cose da fare questa settimana: notifica di scarto SdI entro oggi 05/10 · diffida 6.344,00 € entro domani 06/10 · fattura 1.830,00 € entro mercoledì 07/10
real time 1 min 22 s21 credits
- F8 · Anti-money-laundering due diligence
Anna Verdi, a new sole trader: the identity card, the visura and the engagement letter — risk «poco significativo», simplified measures, 2 things to complete
Verdi Impianti di Anna Verdi: rischio suggerito poco significativo (1,6 = 30 % dell'inerente 3 + 70 % dello specifico 1), misure semplificate; da completare: dichiarazione del cliente (art. 22), verifica sulle liste delle sanzioni. Suggerimento: decide il professionista.
real time 1 min 38 s14 credits
Other sectors
Try it on your own documents
The demo shows the recorded cases without an account; with your own workspace you run it on your files.